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University of Colorado Anschutz Medical Campus

Post-Award Specialist (Hybrid)
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Position Number: 3771992
Location: Aurora, CO
Position Type: Development and Fund Raising

Post-Award Specialist (Hybrid) - 27832 University Staff

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine | Department of Physical Medicine and Rehabilitation

Official Title: Research Services Senior Professional

Working Title: Post-Award Specialist

Position #00803695 – Requisition #27832

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

Anschutz Campus – Exemptions are allowed for medical or religious reasons.
Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

The Department of Physical Medicine and Rehabilitation has an opening for a full-time University Staff (unclassified) Post-Award Specialist position.

Nature of Work

The Research Services Senior Professional (Post-Award Specialist) serves as a departmental subject matter expert with duties focused on business office and research operational needs of the Department, working with PM&R faculty, staff, and affiliates across all PM&R programs and locations as well as the Office of Grants and Contracts. Working under the direction of the Research Services Program Manager in PM&R, this position has primary responsibilities to assist Principal Investigators (PIs) with coordination, administration and management of research grants and contracts, as well as applicable finance and procurement policies and processes. The position is primarily responsible for managing all sponsored project activity within PM&R to ensure compliance with all Federal, State, Sponsor and University policies & procedures.

Examples of Duties Performed

Work collaboratively with internal and external stakeholders to meet milestones and to ensure timely submission of progress reports and fiscal reports per sponsor guidelines serving as a fiscal manager and/or staff, subject matter expert, and OGC liaison on sponsored research projects for compliant and timely sponsored project financial operations and reconciliation efforts, including contracting, consulting, procurement, and billing.
Reconcile accounting documentation and accounts for multiple financial systems, including State, Federal UPI and the CU Foundation and create and maintain one consolidated budget vs. actual database for all department accounts on a monthly basis.
Developing and disseminating reports related to research mission areas and innovation service lines, including financial, metrics, portfolio, personnel effort and payroll; maintaining spreadsheets, databases, dashboard reports and other analysis instruments for tracking, forecasting, and reporting, anticipating issues and providing recommendations affecting overall departmental financial health.
Managing the overall funding and associated changes for research-related personnel within the department such as Payroll Expense Transfers, Funding Distributions, ePAR management, and VA MOUs; developing and implementing systems for overall research professional effort and preparing analysis and documentation as needed for interim support or bridge funding.
Compile, review and prepare financial information to assess whether revenues and expenses are on target to meet budget forecasts for the department with a primary focus on research finances, funding allocations and budget variances.
Prepare and monitor selected central budgets (ICR, auxiliary, AEF, enrichment, and clinical contracts, with other areas as needed), and preparing material, metrics, financial models, and presentations for department research portfolio and new and existing business innovation and collaboration opportunities.
Assess systems and demonstrate initiative in making suggestions for streamlining, cost savings, improving workflow or other process improvements; developing and documenting research-related work instructions.
Administering Physical Therapy Rehab Sciences PhD program financials, including tuition payments, processing and reconciliations for PT students.
Serving as a research administration subject matter expert participating on one or more research administration groups led by the University and contributing to campus research administration process improvement initiatives.
Regularly reconcile and audit all research related funding (grant and contract) to ensure accuracy and compliance.
Serve as lead for the department with Space and Asset Management reporting and act as overall capital equipment inventory coordinator and space coordinator for all State assets, accompanying reviewers on annual inventory.
Serve as fiscal staff and coordinate procurement-related activities and policies, including purchase orders, payment vouchers, INs and a variety of other instruments in both the State and UPI fiscal systems as needed.
Work collaboratively with OGC and set up team to ensure award is set-up accurately and reflects the terms and conditions of the award.
Request the issuance of subcontracts and work with subcontractor to execute contract. Review subcontract terms and conditions. Ensure favorable payment terms and reporting requirements. Utilize CU Marketplace to create and manage standing purchase orders, review subcontractor invoices, and process invoices for payment.
Responsible for requesting payment of all research related invoices.
Maintain an electronic filing system of sponsored project documents.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Minimum Qualifications

Bachelor's degree from an accredited college or university.
At least two (2) years of professional experience in research administration and handling day-to-day financial transactions of an organization including invoicing, billing, reporting, preparing budgets, receiving, and handling A/R and A/P.

Preferred Qualifications

At least 3 years of experience handling day-to-day financial transactions of an organization including invoicing, billing, reporting, preparing budgets, receiving, and handling A/R and A/P.
Experience working in a large, complex public institution, higher education, healthcare or health sciences center environment.
Experience with any variety of additional computer programs relevant to finance, budgeting, patient accounting, space inventory, or other business areas (PeopleSoft, Cognos, IDX, AX, WebSpace, or other).
Experience with forensic accounting and detailed analysis of financial reporting to identify errors, issues or other discrepancies.
Familiarity with various business compliance needs (HIPAA, NIH, COI).
Higher education budget management, modeling and forecasting.
Master's degree in Research Management, Business Administration, Public Administration or equivalent.
Minimum six years of progressively responsible experience in coordination, development, and administration of grants and contracts.
Certifications in Clinical Research (CCRP) or Clinical Research Administration (CRA).
Familiarity with space inventory software systems such as WebSpace.
Experience with policy analysis and compliance.

Competencies

Flexibility, e.g., ability to work with shifting priorities and deadline pressure; ability to work independently and as a team member with diverse faculty, staff, and student populations.
Demonstrated progressively responsible management experience in strategic planning, policy development, research administration, forecasting, and financial management and budgeting.
Ability to interact constructively with management, academic and other professionals with varied interests and perspectives who are involved in research project planning.
Knowledge of the research grant application and funded-grant processes, which includes knowledge of mechanisms and requirements of various research grant application processes.
Critical thinking and problem-solving skills to achieve department sponsored project objectives.
Previous knowledge of and experience with project and budget management.
Strong understanding of Financial process and procedures.
Very high levels of accountability and accuracy on all areas of performance.
Competent reading and analyzing finance reports.
Knowledge and skill in the use of computer systems and software; knowledge of information data systems and the expertise to adapt them to support the clinical training programs.
Ability and skill in establishing and maintaining effective working relationships with department faculty, staff, and University personnel across a complex, wide and diverse environment.
Skill in using independent judgment and discretion and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
Must be able to function professionally and maintain extremely high levels of confidentiality relating to pay and other personnel issues.
Strong prioritization, planning, inter-personal and organization skills.
Interpersonal skills with ability to provide excellent customer service, while ensuring fiscal compliance and rules adherence.
Must be able to work independently, be flexible and be able to maintain positive working relationships.
Proficiency with various computer systems and software programs, including MS Office (Excel, Access, Word, Outlook, PowerPoint, and Publisher).
Ability to communicate effectively orally and in written formats.
Knowledge of standard accounting procedures and basic math/computing skills.
Computer skills with a very high proficiency with spreadsheets and databases, advanced Excel skills.

Salary and Benefits

The salary range (or hiring range) for this position has been established at $54,000 to $70,000.

In addition, this position may be eligible for up to a $3,500 recruitment incentive. Must be external applicants and other terms apply.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin on 10/17 and will continue until the position is filled.

Job Category: Research Services

Primary Location: Aurora Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 20301 - SOM-PM&R GENERAL OPERATIONS

Schedule: Full-time

Posting Date: Nov 10, 2022

Unposting Date: Ongoing Posting Contact Name: Shannon Onken Posting Contact Email: shannon.onken@cuanschutz.edu Position Number: 00803695