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Administrative Chair - Allied Health
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Position Number: 4002371
Location: Janesville, WI
Position Type: Health - Healthcare Administration

Administrative Chair - Allied Health

Overview

The Administrative Chair for Allied Health is responsible for administration of the Allied Health Department programs, and the supervision of faculty and staff in radiography, diagnostic medical sonography, medical assistant, surgical technology, health information technology, and the 501 health science courses. The Chair provides instructional leadership and fosters a commitment to inclusive excellence among faculty, staff, and students in the delivery of all Allied Health Department academic programs. The Chair is responsible for management of department enrollments, budgets, facilities, equipment, and business processes. The Chair collaborates with the other division administrators, faculty and staff to achieve College goals. The Chair oversees program evaluation and continuous quality improvement activities for all Allied Health Department programs to meet the needs of students and industry partners, and to meet regulatory and/or accrediting body requirements.

Position will remain open until a qualified candidate is hired. Initial review of candidates will occur on April 17, 2023.

Responsibilities

Program leadership & administration.

1. Direct the administration of Divisional programs and services within area of assignment.
2. Oversee and direct the initial and ongoing delivery of the health information technology program.
3. Represent the Heath Science Division within the college, community, and state.
4. Maintain effective working relationships with employers, businesses, community agencies, schools, and internal college staff.
5. Work cooperatively with Student Services, General Education, and other college departments.
6. Plan and coordinate divisional recruitment activities.
7. Assist in the coordination of the petitioning process into the allied health programs.
8. Assure the continued allied health program accreditation by the appropriate accrediting bodies.
9. Facilitate the accreditation of new Health Science programs.
10. Schedule, supervise and evaluate all classes and clinical offerings.
11. Develop and maintain working relationships with area hospitals, clinics, and other facilities for the purpose of clinical education affiliation as well as placement of graduates.
12. Assist with planning and coordinating program advisory committee meetings for the allied health programs

Foster a commitment to inclusive excellence among faculty, staff and students in the delivery of all Allied Health programs. These duties include:

1. Provide leadership and maintain a climate of open communication, collegiality, and teamwork within the Department.
2. Lead regular Department meetings to foster open communication.
3. Act as a communication liaison between the Dean and Department faculty.

Teach courses in the Chair's professional area of qualification (up to 50% of assigned workload). These duties include:

1. Teaching responsibilities as described in the Instructor Position Description.
2. Ensuring continuous improvement and revision of courses taught based on the results of student learning outcomes assessment.

Administration of Health Occupations Department programs, enrollments, budgets, records, facilities, equipment, grants and business processes. For all Department programs, these duties include:

Programs

1. Organizing the educational programs for effective student learning and achievement, promoting flexible programming through alternative delivery systems.
2. Assure that curriculum content and course syllabi remain current and aligned with appropriate industry, accreditation and certification standards and guidelines.
3. Assess student learning outcomes and conduct program reviews to support continuous improvement of program effectiveness and efficiency.
4. Act as resource for Department faculty in development of new courses and programs.
5. Coordinate development and implementation of student learning assessment plans for Department programs.
6. Coordinate and maintain program entrance standards where applicable.
7. Collaborate with Student Services and Instructional staff on program articulation agreements with other institutions (secondary and post-secondary) for Department programs.
8. Oversee annual evaluation of Department programs using College key performance indicators.
9. Manage collection, security and retention of all Department program records (clinical and non-clinical).

Enrollments

10. Coordinate program coherence, consistency, and sequencing of course offerings.
11. Schedule classes and manage instructional assignments for all Health Occupation programs with faculty input.
12. Manage the scheduling process, utilizing enrollment data to optimize course offerings, review and approve draft course schedules for in the CLSS scheduling system for all Department programs; verify published schedule accuracy.
13. Manage the number of class section additions or deletions based on actual enrollments.
14. Coordinate with Student Services, faculty, and high school partners to provide Dual Credit offerings.

Budgets & Grants

15. Develop annual Department personnel, non-personnel, and capital budget proposals in accordance with the College approval process.
16. Manage Department expenditures, reconcile reports, and balance accounts to ensure compliance with approved budget during the fiscal year.
17. Identify new resource needs, prepare budget proposals for one-time and new initiatives, advocate for budget resources to address Department priorities.
18. Work with the Office of Institutional Research & Effectiveness and BTC Grants Administrator in collecting and maintaining data to assist in identifying and securing external funds for Department programs.

Facilities, Equipment and Business processes

19. Manage Department facilities and labs to ensure inventory of necessary supplies and parts, oversee preventative maintenance schedule, and schedule appropriate servicing of equipment.
20. Manage Department business process workflows for initiation and approval of payroll, travel, facilities/IT work orders, purchasing requests and other College business processes.
21. Ensure compliance with relevant occupational regulations and accreditation standards for all Department programs.
22. Ensure compliance with all relevant programmatic, Department, Division, and College policies and procedures.

Supervision of Department faculty and staff.

1. In collaboration with Dean of Health Science and Public Safety, lead the recruitment, hiring, and onboard process for full and part-time (adjunct) faculty and support positions within the Health Occupation Programs.
2. Review and approve Department faculty teaching and service assignments to ensure equitable workloads.
3. Conduct annual evaluations for all full-time faculty and manage the Department's process for evaluating and mentoring part-time faculty.
4. Read and provide regular feedback to Department faculty end-of-semester student evaluations.
5. Serve as a Department resource and/or mentor for new faculty (full-time and part-time).
6. Lead Departmental adjunct faculty orientation sessions to ensure awareness of College instructional standards, policies, procedures, and processes.
7. Communicate with all Department faculty (full-time and part-time) to ensure timely completion and submission of instructional reports and grades (e.g. 10-day rosters, textbook orders, etc.)
8. Arrange for and coordinate substitute instructors as necessary.

Oversight of program student support activities in the Department

1. Collaborate with Student Services to communicate with prospective students for recruiting and program promotion.
2. Collaborate with Student Services to facilitate the admissions process, the registration process and the academic advising of Department students.
3. Collaborate with Student Services to evaluate the credits and placement of transfer students.
4. Collaborate with Student Services to enhance communication with area high schools, and provide dual credit courses in area high schools.
5. Collaborate with the Access & Accommodations department to provide student accommodations as needed.
6. Advise and assist students with concerns and problem resolution
7. Assist faculty with student concerns/complaints and problem resolution.
8. Conduct periodic assessment of student and employer satisfaction through surveys, exit interviews, and follow up with program graduates.

Qualifications

Knowledge, Skills & Abilities:

1. Strong written and oral communication skills.
2. Excellent problem solving and trouble shooting skills.
3. Demonstrated ability to interact with diverse populations.
4. Understanding accreditation process for programs within area of responsibility.

Education & Experience:

1. Master's Degree in a related health care area.
2. Credentialed to teach in one of the allied health department program areas (Radiography, Diagnostic Medical Sonography, Medical Assistant, Surgical Technology, or Health Information Technology).
3. Didactic and/or clinical teaching experience.
4. Experience in program administration/management at the faculty chair level or higher.
5. Supervisor/leadership experience.

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Blackhawk Technical College does not discriminate on the basis of race, color, national origin, sex, gender identity, disability, or age in employment, admissions or its programs and activities. The following person has been designated to manage inquiries regarding the nondiscrimination policies: Title IX Coordinator/Equal Opportunity Officer, 6004 S County Road G, P.O. Box 5009, Janesville, WI 53547-5009, (608) 757-7796 or (608) 757-7773, WI Relay: 711.